Trauma Therapy of Nashville is a group of private practice clinicians specializing in holistic trauma therapy for individuals and couples. We are seeking a part-time Administrative Assistant/Client Care Coordinator who is organized, reliable, and passionate about mental health and integrative, holistic practices. If you enjoy supporting others, working independently, and being part of a collaborative team, we’d love to hear from you!
Key Qualifications:
- Strong interpersonal skills—positive, people-oriented, and compassionate
- Highly organized and detail-oriented with excellent communication skills
- Adaptable and able to shift between multiple tasks efficiently
- Self-motivated but values teamwork and collaboration
- Affirming and supportive of the LGBTQIA+ and BIPOC communities
- Proficient in Microsoft Office (Excel, Word) and Google Workspace
- Experience with EMR Systems, Square (payroll), payment systems is a plus
- Maintains strict confidentiality and professionalism with client information
- Able to take constructive feedback and implement into daily work
- Experience with social media content creation is a bonus
Primary Responsibilities:
- Client Intake & Coordination: Respond to inquiries, prescreen potential clients, schedule sessions, and track client inquiries
- Scheduling: Manage clinician schedules, meetings, and client appointments
- Billing & Records Management: Process payments, facilitate billing, and maintain accurate records
- Communication: Return calls and emails promptly with professionalism and care
- Reporting: Generate weekly, monthly, and quarterly reports
Position Details:
- Job Type: Part-time (Approx. 15 hours/week)
- Pay: $20.00/hour (1099 Contractor)
- Schedule: Flexible, Monday–Friday
- Experience: At least 1 year of administrative experience (preferred)
- Education: Bachelor’s degree in Business Administration, Communications, Psychology, or a related field preferred
- Work Location: Remote (Work from Home); Preference to be in Central Time Zone
Interested Applicants:
Please complete THIS APPLICATION
Send a cover letter and resume to Melanie@traumatherapynashville.com. Please include 2-3 professional references (name, email, phone, and professional relationship).
Thanks for your interest! We will connect with you within 7 business days of your submission.